FIDE’s Privacy Policy

Welcome to the Privacy Policy of the Federation for Innovation in Democracy – Europe (FIDE). We respect your privacy and are committed to protecting your personal information. This policy outlines how we collect, use, store, and share information when you interact with us via email, our website, or sign up for our newsletter. Here's a quick overview:

  • Personal Information Collection: We mainly collect data directly from you and indirectly through website analytics and cookies.

  • Usage of Information: Your information is used to keep you updated, understand our website's utility, and make informed decisions.

  • Data Storage and Security: We store data on secure platforms like Squarespace and use strong passwords. Your data is kept indefinitely unless you request deletion.

  • Your Rights: You have extensive rights under GDPR, including access, rectification, and erasure of your personal data.

  • Contact and Complaints: You can withdraw consent or make data requests at info@fide.eu. Complaints can be directed to us or the Autorité de protection des données /Gegevensbeschermingsautoriteit.

For a detailed understanding of how we handle your data, please read the full policy. Your trust is important to us, and we are dedicated to ensuring your privacy and rights are respected.

Contact details

Name: Federation for Innovation in Democracy – Europe (FIDE)

Address: Rue Gillon 53, 1210 Saint-Josse-ten-Noode

VAT: BE0762729806

Legal Representative: Yves Dejaeghere

Email: info@fide.eu

Personal Information

Most of the personal information FIDE processes is provided to us directly by you when you contact us by email, sign up for our newsletter or submit your registration to one of our events. During our correspondence and/or as a participant in one of our events, we often gather (although not only):

  • Email address

  • Your name

  • Your job title

  • Your organisation

Our newsletter and email automation are powered by email marketing software, which complies with GDPR and data processing regulations. If you provide your email address and subscribe or register to one of our events, you can opt out of any future mailings by clicking the unsubscribe link on the newsletter and other emails.

We also receive personal information indirectly from the following sources in the following scenarios:

Analytics

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

This information is shared with Squarespace, the website analytics provider, to learn about site traffic and activity.

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit the cookies Squarespace uses.

How FIDE uses the information

We use the information that you have provided in order to:

  • Contact you with relevant updates or information.

  • Help us to understand which pages on our website are useful.

  • Find out how people are discovering FIDE.

  • Make strategic business decisions based on Analytics data.

We do not share or sell your information to anybody.

Why FIDE collects this information

Under the General Data Protection Regulation (GDPR), the lawful bases FIDE relies on for processing this information are:

(a) Your consent. You can remove your consent at any time. You can do this by contacting us at info@fide.eu

(b) FIDE has a legitimate interest.

How FIDE stores your personal information

Your information is stored in the following locations, and we have also provided information on how it is removed if you request for it to be deleted.

Squarespace

Analytics and cookies information are stored within Squarespace. It is not possible to delete individual analytics records. We are also unable to remove cookies from your computer; information on managing cookies can be found on the ICO website.

Email Marketing

Email addresses and information about how you have interacted with our newsletters (for example open rates, clicking links) is stored within the email marketing software. If you unsubscribe you will no longer receive communications from me via that channel but we will be able to see your historical activity. If you wish to be removed entirely from our email marketing software, please get in touch and we will delete your historical activity and contact email.

Private storage

Key information from our events and communication channels is also stored in our cloud service. These are private and GDPR compliant services. The objective of these is to keep key audience information for the objectives of the organization. Should you request to withdraw all your information from our platforms, we will also erase the one present in this private storage.

Passwords

For all of these services FIDE uses a strong password which is managed by a secure password manager.

By default, we keep your information indefinitely unless otherwise requested. If you do request your data to be deleted, we will remove your data as described above.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@fide.eu if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@fide.eu .

You can also complain to the Autorité de protection des données /Gegevensbeschermingsautoriteit if you are unhappy with how we have used your data.

The Autorité de protection des données /Gegevensbeschermingsautoriteit:           

Address: Rue de la Presse 35, 1000 Brussels

Telephone number: +32 (0)2 274 48 00

Website: https://www.dataprotectionauthority.be/citizen